Site compliance documents and inductions

What does site compliance cover?

• Gives every person and every company a document wallet. A document belongs to its holder and is shared with the businesses that need to see it.
• Lets each site carry its own requirements, each scoped to the company or to every member on the site.
• Comes with shared document types (licence, certificate, insurance, SWMS, white card and induction certificate) and lets a company add its own.
• Accepts or rejects each submission with a note, so a rejection says what to fix.
• Shows documents expiring within 30 days on the dashboard and in the compliance report.
• Locks a document while it is shared. An update is a renewal: a new version goes out and the approved version stays in your archive.
• Runs site inductions on the phone, signed with a drawn signature and a typed name. Passing produces a certificate record and updates the worker's induction status on the site.
• Gives a subcontractor a narrow view: only what is assigned to them, planned for them or offered to their company on that site.

How does it work on a site?

1. List what the site needs. Add the site's document requirements: what the company must hold and what each member must hold.
2. People submit from their wallet. Crew and subcontractors with access to the site see the documents it needs from them and submit their own. Supervisors and admins can upload on a worker's behalf.
3. Review each submission. Accept it, or reject it with a note that says what is wrong.
4. Read the compliance report. One screen shows who is not compliant on what, and the dashboard shows what expires in the next 30 days.
5. Renew, do not overwrite. When a ticket is renewed the holder shares the new version. The version you approved stays in your archive as you approved it.

Who uses it?

Owners and admins set the site's requirements and review submissions. Supervisors can always see their direct reports' documents. Workers and subcontractors upload and share their own tickets, licences and insurances.

What does it cost?

The SitesAI App is free for up to 10 licences, with every feature included. A licence is any active team member or active site. Past 10, every active licence is US$5 per month, including the first 10, or US$50 per licence per year. The optional AI add-on is a flat US$38 per month, or US$380 per year, for the whole company.

30-day money-back guarantee on any paid plan. Plans and current prices are on the pricing page.

Guides that go deeper

• Site compliance: a document wallet, not a folder of PDFs. Tickets and insurances belong to whoever holds them. How a wallet, per-site requirements and one compliance report replace the folder nobody trusts.
• How to run SWMS digitally for a construction crew. When a SWMS is required, what it must contain, and how to keep the current version in the crew's hands on a phone instead of in a folder in the ute.

This feature is part of the SitesAI App. Related features: Guided flows: digital SOPs, Equipment, pre-starts and maintenance. All features.

Last updated 2 October 2026. Something wrong or out of date? Email admin@sitesai.net.